Asia Media Annual Report 2016

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ASIA MEDIA GROUP Berhad Annual Report 2016 38
8. STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND SHAREHOLDERS
8.1. Shareholders Participation at General Meetings
The Board regards the annual general meeting as the principal platform for open dialogue
between the Shareholders and the Directors of the Company, whereby the Directors will be
available to respond to queries raised during the annual general meeting. It also provides
an opportunity for the investors to communicate their expectations and concerns over the
business activities of Asia Media Group.
Notice of the annual general meeting and the Annual Report are sent out more than 21
days prior to the date of the annual general meeting and it is also advertised in a local
daily newspaper. Any item of the Special Business included in the Notice of the annual
general meeting will be accompanied by a full explanation of the effects of the proposed
resolution. Shareholders are given the opportunity to participate in the question and answer
session on the proposed resolutions and the Group’s operations. Separate resolutions
are prepared for different transactions and the outcome of the resolutions voted upon will
be declared by the Chairman during the annual general meeting and will be announced
to Bursa Securities on the same day of the meeting.
8.2. Poll Voting
Pursuant to the Paragraph 8.29A(1) of the Main Market Listing Requirement of Bursa
Securities, the Company is required to ensure that any resolution set out in the notice of
any general meeting is voted by poll. All resolutions set out in the notice of AGM will be
voted by way of poll.
8.3. Communication and Engagements with Shareholders
Shareholders’ meetings are important events for the Board to meet the shareholders.
The Chairman would allot sufficient time to encourage the shareholders, proxies and
the corporate representatives to ask questions pertaining to the matters tale at the
general meetings. The senior management and the External Auditors are present at the
shareholders’ meetings to answer any query that the shareholders, proxies and corporate
representatives may ask.
The Board recognises the importance of being transparent and accountable to the
Company’s shareholders and prospective investors.
To maintain a high level of transparency and to effectively address any issues or
concerns, the Group has a dedicated electronic mail, i.e. to which
stakeholders can direct their queries or concerns.
This Corporate Governance Statement is made in accordance with the resolution of the Board dated
24 March 2017.
Corporate Governance Statement
(continued)