Asia Media Annual Report 2017

ASIA MEDIA GROUP BERHAD Annual Report 2017 34 8. STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND SHAREHOLDERS (cont’d) 8.1 Shareholders Participation at General Meetings (cont’d) Notice of the annual general meeting and the Annual Report are sent out more than 21 days prior to the date of the annual general meeting and it is also advertised in a local daily newspaper. Any item of the Special Business included in the Notice of the annual general meeting will be accompanied by a full explanation of the effects of the proposed resolution. Shareholders are given the opportunity to participate in the question and answer session on the proposed resolutions and the Group’s operations. Separate resolutions are prepared for different transactions and the outcome of the resolutions voted upon will be declared by the Chairman during the annual general meeting and will be announced to Bursa Securities on the same day of the meeting. 8.2 Poll Voting Pursuant to the Paragraph 8.29A(1) of the Main Market Listing Requirement of Bursa Securities, the Company is required to ensure that any resolution set out in the notice of any general meeting is voted by poll. All resolutions set out in the notice of AGM will be voted by way of poll. 8.3 Communication and Engagements with Shareholders Shareholders’ meetings are important events for the Board to meet the shareholders. The Chairman would allot sufficient time to encourage the shareholders, proxies and the corporate representatives to ask questions pertaining to the matters tale at the general meetings. The senior management and the External Auditors are present at the shareholders’ meetings to answer any query that the shareholders, proxies and corporate representatives may ask. The Board recognises the importance of being transparent and accountable to the Company’s shareholders and prospective investors. To maintain a high level of transparency and to effectively address any issues or concerns, the Group has a dedicated electronic mail, i.e. info@asiamedia.net. my to which stakeholders can direct their queries or concerns. This Corporate Governance Statement is made in accordance with the resolution of the Board dated 23 April 2018. CORPORATE GOVERNANCE STATEMENT (cont’d)